Procurement departments are always on the call. After all, unfortunately, it’s not rare to have a part missing that stops the entire manufacturing process. And it is up to the procurements department to prevent this from happening or, when it occurs, deal with the situation as fast as they can. 

The Expediting Process

expediting process

Ultimately, the expediting process needs to accomplish one of two things:

  • Manage to get the delivery of the part 
  • Make sure that the supplier meets the delivery schedule that was established. 

But why do you need to expedite? 

Simply put, expediting is simply the reflection of problems in other areas or departments of your company. And the truth is that the search for a specific part can occur in many different circumstances. These may include:

  • The existing stock is damaged and you need to replace it since you need to continue with production
  • The part didn’t arrive in the scheduled time and date
  • A customer placed an order to be completed in a shorter time and the part is needed to support the revised build time
  • The supplier of the parts has been having many problems especially with the deliveries on time. 

Learn more about expediting.

Managing Your Procurements Expediting Process

When you want to ensure that your expediting process works well, then you need to:

#1: Understand The Root Of The Problem:

Understand The Root Of The Problem

As we mentioned above, when you use the expediting process a lot, then this may be a sign that your company isn’t operating well. You need to ensure that you discover the root cause to reduce the need for using the expediting process. 

Discover the different types of expediting.

#2: Expediting Is Just Another Task:

Expediting Is Just Another Task

Simply put, the purchase order management process is a task that is common to most companies. After all, you just need to ensure that the order is raised against the right requirement that is received and processed by the supplier. You will then need to agree with a delivery date. However, it’s important to acknowledge that you should only have one person handling this task. 

What we see in many occasions is too many people chasing the same supplier for the same part. And this should be prevented. 

Just make sure that you make the lines of communication with the supplier clear.

Expediting: a practical example.

#3: Bringing In The Missing Parts:

Bringing In The Missing Parts

One of the things that you need to know is that there are many different techniques that you can use when expediting. The reality is that simply checking and confirming the due date is not enough. In other words, you can even escalate the situation to a senior director. 

#4: Communication Is Key:

As a business owner, you know how communication is key. And it still is the key to what concerns your expediting process. So, you need to ensure that whoever is in charge of the task articulates at an early stage to your supplier. If this person lets things go to the limit, then the extra pressure won’t help anyone.

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