Procurement departments are always on the call. After all, unfortunately, it’s not rare to have a part missing that stops the entire manufacturing process. And it is up to the procurements department to prevent this from happening or, when it occurs, deal with the situation as fast as they can.
Ultimately, the expediting process needs to accomplish one of two things:
But why do you need to expedite?
Simply put, expediting is simply the reflection of problems in other areas or departments of your company. And the truth is that the search for a specific part can occur in many different circumstances. These may include:
When you want to ensure that your expediting process works well, then you need to:
As we mentioned above, when you use the expediting process a lot, then this may be a sign that your company isn’t operating well. You need to ensure that you discover the root cause to reduce the need for using the expediting process.
Simply put, the purchase order management process is a task that is common to most companies. After all, you just need to ensure that the order is raised against the right requirement that is received and processed by the supplier. You will then need to agree with a delivery date. However, it’s important to acknowledge that you should only have one person handling this task.
What we see in many occasions is too many people chasing the same supplier for the same part. And this should be prevented.
Just make sure that you make the lines of communication with the supplier clear.
One of the things that you need to know is that there are many different techniques that you can use when expediting. The reality is that simply checking and confirming the due date is not enough. In other words, you can even escalate the situation to a senior director.
As a business owner, you know how communication is key. And it still is the key to what concerns your expediting process. So, you need to ensure that whoever is in charge of the task articulates at an early stage to your supplier. If this person lets things go to the limit, then the extra pressure won’t help anyone.